General Summary of the Position

The Director of Business Operations is in a senior leadership role in support of the pastor’s responsibilities to the parish and school. This leader is a steward of the physical, financial, and personnel resources of the parish. The Director of Business Operations is a Christian minister for the community of St. Joseph Catholic Church. This position reports to the Pastor and is an exempt, full-time position. The Director of Business Operations is responsible for direct oversight of the Office Manager, the Facilities Manager, and the Database Coordinator.

Specific Responsibilities of the Position

General Operations Management:

• Consults with and advises pastor on business and administrative matters.
• Has dotted-line supervision of the school business manager.
• Maintains good working relationships, effective communications between parish community, school community, various groups and outside authorities
• Attends and presents information at parish staff meetings, committee meetings and Parish Finance Council meetings.
• Attends diocesan administration meetings representing the parish and the pastor and disseminates information as appropriate.
• Oversees the management of the parish records.
• Coordinates parish casualty, property, and workers’ compensation insurance with the diocesan master insurance program.
• Directs or provides input into parish and/or school stewardship, development, and fundraising initiatives.
• Oversees the management of parish information technology.
• Participates in strategic planning and day-to-day execution of strategic goals/objectives.
• Maintains familiarity with all applicable policies and procedures.
• Other activities as deemed necessary by the Pastor.

Finance and Accounting:

Works collaboratively with Diocese of Dallas Shared Accounting Services on the following:

• Manages the A/P function and oversees timely payment of all vendors.
• Produces monthly financial statements for the Parish Finance Committee and reports any major discrepancies from the proposed budget.
• Maintains accurate accounting following generally accepted accounting principles.
• Maximizes cash management resources.
• Manages banking relationships and oversees credit card administration.
• Maintains accuracy of all financial files and records.
• Establishes a responsible cash flow management system.
• Prepares, administers, and reviews budget process, subject to review and approval by Parish Finance Council and the Pastor.
• Acts as liaison between the parish and the Diocese in financial matters.
• Coordinates and reviews parish-based organizations’ funds.
• Ensures financial accountability and stewardship policies and procedures are implemented and maintained.
• Oversees weekly processing of contributions and reports collection total in weekly bulletin and parish website.
• Manages production of annual tax letter to parishioners.

Human Resources:

• Establishes and maintains personnel performance evaluation process.
• Administers salaries.
• In collaboration with the diocese, oversees all benefit programs and the annual open enrollment.
• In collaboration with the Pastor, establishes and implements personnel policies.
• Establishes and conducts employee training.
• Processes new hire/termination paperwork.
• Manages the semi-monthly timekeeping reporting.
• Oversees the semi-monthly payroll.

Facility and Asset Management:

• Supervises the work of the Facilities Manager.
• Assists the Facilities Manager in the following ways:
  • Oversees the security of property (keys, files, valuables, etc.).
  • Oversees the Parish Columbarium.
  • Works with pastor and Facilities Manager to prioritize renovations.

Position Requirements

Knowledge, Skills and Abilities

• Solid knowledge of accounting principles and practices
• Strong business operational experience
• Excellent interpersonal communication skills
• Significant managerial/supervisorial experience
• Good organizational skills
• Good record-keeping skills
• Knowledge of Microsoft Office products required
• Knowledge of QuickBooks a plus
• Ability to present oneself professionally
• Understands the need to maintain confidentiality
• Ability to prioritize and to be flexible
• Able to work some evenings and/or weekends and work with an unpredictable schedule when necessary

Education and Experience

• Bachelors degree required in Business or a related field
• MBA preferred
• 5+ years of relevant business experience