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St. Philip the Apostle Parish

General Summary of the Position


To perform secretarial duties and act as a minister of hospitality for staff of St. Philip the Apostle Parish.


Essential Duties and Responsibilities of the Position


路聽聽聽聽聽聽聽聽 Greet and assist all incoming visitors.

路聽聽聽聽聽聽聽聽 Screen and route incoming calls, take messages, and coordinate appointments.

路聽聽聽聽聽聽聽聽 Perform secretarial work for Pastor, Business Administrator, and Pastoral Administrator as needed.

路聽聽聽聽聽聽聽聽 Sort and distribute mail and packages.

路聽聽聽聽聽聽聽聽 Maintenance and organization of reception area.

路聽聽聽聽聽聽聽聽 Maintain and update all sacramental records for the parish.

路聽聽聽聽聽聽聽聽 Notify parishes of record for any sacraments occurring at St. Philip using list provided by Faith Formation Department.

路聽聽聽聽聽聽聽聽 Web search for address of parishes in Mexico to notify of sacraments occurring at St. Philip.

路聽聽聽聽聽聽聽聽 Coordinate with Pastor and Deacons for Sacraments occurring in the parish.

路聽聽聽聽聽聽聽聽 Coordinate scheduling of funerals with Clergy Assistant and funeral homes.

路聽聽聽聽聽聽聽聽 Scheduling of baptisms on church calendar and coordinate with Deacons.

路聽聽聽聽聽聽聽聽 Coordinate with the Wedding Coordinator to schedule weddings on church calendar.

路聽聽聽聽聽聽聽聽 Collaborate with the Wedding ministry and the Pastor/Deacon to ensure all arrangements are aligned

路聽聽聽聽聽聽聽聽 Assist pastor and Wedding Coordinator in preparation of all wedding documentation for in-house and Diocese.

路聽聽聽聽聽聽聽聽 Serves as a backup to the Safe Environment Coordinator.

路聽聽聽聽聽聽聽聽 Scheduling of Quincea帽eras on church calendar, coordinate with Quincea帽eras coordinator and Deacon.

路聽聽聽聽聽聽聽聽 Provide Diocese with Baptismal records on a yearly basis.

路聽聽聽聽聽聽聽聽 Coordinate and add weekly inserts into church bulletins.

路聽聽聽聽聽聽聽聽 Ensure that bulletins are in church each week.

路聽聽聽聽聽聽聽聽 Organize and update Church bulletin boards.

路聽聽聽聽聽聽聽聽 Ensure that money bags are available to ushers for weekend collections.

路聽聽聽聽聽聽聽聽 Prepare and provide documentation for ushers to use during weekend collections.

路聽聽聽聽聽聽聽聽 Attend staff meetings.

路聽聽聽聽聽聽聽聽 Perform other related duties as necessary.


Position Requirements


Skills, Knowledge, and Abilities:

路聽聽聽聽聽聽聽聽 Good oral and written communication skills in both English and Spanish

路聽聽聽聽聽聽聽聽 Maintain confidentiality

路聽聽聽聽聽聽聽聽 Adapt to changing schedules and priorities

路聽聽聽聽聽聽聽聽 Flexibility

路聽聽聽聽聽聽聽聽 Human relationships skills

路聽聽聽聽聽聽聽聽 Capability to follow directions


Education and Experience:

路聽聽聽聽聽聽聽聽 Experience in Microsoft Outlook

路聽聽聽聽聽聽聽聽 Experience in Microsoft Word

路聽聽聽聽聽聽聽聽 Experience in Church Data Systems

路聽聽聽聽聽聽聽聽 Experience with Google Calendar

路聽聽聽聽聽聽聽聽 Experience in Web Searches

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