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Website St. Francis of Assisi Catholic Church

St. Francis of Assisi Catholic Church

General Summary of the Position

The Sacraments Manager at St. Francis of Assisi Catholic Church requires a hard-working, flexible, joy-filled, and passionate individual. The Sacraments Team鈥檚 main objective is to ensure that every family, couple, and individual who seeks and receives the sacraments of matrimony or baptism, or a funeral or Quincea帽era at St. Francis of Assisi has an exemplary experience from the moment of the initial inquiry to the completion of the liturgy. In addition, the Sacraments Manager role is to journey with each family, couple or individual to help deepen their faith in Christ and identify opportunities to continue growing in the faith and engage with St. Francis of Assisi after their liturgy is completed. 聽This position will also supervise the Sacraments Coordinator and determines specific responsibilities for the Coordinator, including managing work flow based on the needs at any given time.

The ideal professional in this role understands the importance of hospitality as well as how to meet the needs of individuals and families during these important and often challenging milestones in their lives. The ideal candidate understands the rules and requirements for sacraments and liturgies and is able to understand how to accommodate individual circumstances as necessary and appropriate. The Sacraments Manager understands the value and need for volunteers, such as Funeral Volunteers, Wedding Day Facilitators, and office volunteers and how to train and invest in volunteers to enhance the vitality and success of the team. This person should be a self-starter, with a servant鈥檚 heart and passionate about their Catholic faith who enjoys working in a collaborative team environment and is excited to join a growing Catholic community with a vibrant culture and innovative community. The ideal candidate shares duties with the Sacraments Coordinator, works as a collaborative team as well. This role will require a firm understanding of our Parish鈥檚 vision and values.

Essential Duties and Responsibilities of the Position

Weddings and Convalidations:

路聽聽聽聽聽聽聽 Meets with all couples to help plan appropriate marriage preparation program for their journey towards the Sacrament of Holy Matrimony.

路聽聽聽聽聽聽聽 Responds to all couples timely (i.e., responds to all requests for as quickly as possible, i.e. within 48 hours).

路聽聽聽聽聽聽聽 Assists couples to obtain Baptism certificates, Affidavits of Free Status and/or any other documents necessary for their prenuptial file.

路聽聽聽聽聽聽聽 Coordinates with the Diocese of Dallas Tribunal, and the Diocese of Fort Worth Tribunal and other relevant dioceses as needed.

路聽聽聽聽聽聽聽 Responsible for ensuring the scheduling of all clergy for pre-wedding meetings with couples as well as the wedding ceremony. Responsible for communicating and collaborating with all clergy prior to each wedding to answer any questions or concerns.

路聽聽聽聽聽聽聽 Responsible for collaborating with other Liturgy team members to ensure no scheduling conflicts arise with weddings and other liturgies in Sacred Spaces as well as other meeting spaces on campus (i.e., receptions in the Great Hall.)

路聽聽聽聽聽聽聽 As necessary, collaborates with the Pastor鈥檚 scheduling team member to schedule and coordinate a priest/deacon for the wedding ceremony.

路聽聽聽聽聽聽聽 Oversees the process of working with each couple to prepare the wedding readings, assist in the music selection and details of the wedding ceremony.

路聽聽聽聽聽聽聽 Collaborates with the Music Director to plan well in advance to ensure the couple鈥檚 music (including style of music, musicians, etc.) is selected well in advance (at least 60 days prior to the wedding date).

路聽聽聽聽聽聽聽 Assists the wedding day facilitator to ensure they are properly informed of all pertinent details for each couples鈥 wedding.

路聽聽聽聽聽聽聽 Responsible for tracking all payments/stipends received and disbursed (i.e. the celebrants, musicians, etc.) as necessary.

路聽聽聽聽聽聽聽 Ensures that a process is in place for timely receipt of payments for music director/musician, wedding coordinator, celebrants鈥 stipends, etc. Is responsible for making sure stipends are paid on time and accurately to all recipients.

路聽聽聽聽聽聽聽 Responsible for scheduling, registration, and communication of all details for the marriage preparation workshops; approximately two times per year as determined by demand.

路聽聽聽聽聽聽聽 Annulments: collaborates with Director of RCIA for all annulment needs; also collaborates and communicates with the Diocesan Tribunal as needed.

路聽聽聽聽聽聽聽 Responsible for ensuring adequate number of Wedding Day Facilitators are recruited and trained (English and Spanish). Also responsible for planning and implementing ideas to support and invest in Wedding Day Facilitators as valued volunteers.

路聽聽聽聽聽聽聽 Ensures all records, including Wedding Certificates are filed with the proper county in a timely fashion. Also responsible to ensure that the bride鈥檚 and groom鈥檚 original baptismal certificate is updated as necessary.

路聽聽聽聽聽聽聽 Responsible for notifying couples鈥 church of baptism that wedding has taken place.

路聽聽聽聽聽聽聽 Responsible for developing appropriate and professional materials for all couples to communicate all relevant wedding information.

路聽聽聽聽聽聽聽 Responsible for providing (including printing) Worship Aids (programs) for weddings, including providing a 鈥減roof鈥 to the wedding couple in advance for their approval.

路聽聽聽聽聽聽聽 Responsible for researching other parishes鈥 wedding practices periodically to determine best practices and new ideas.

路聽聽聽聽聽聽聽 Responsible for maintaining organized records of weddings in progress and responding to all inquiries in a timely manner, with professionalism and hospitality.

 

Funerals:

路聽聽聽聽聽聽聽 Responsible for meeting with families and understanding the sensitive circumstances they are experiencing.

路聽聽聽聽聽聽聽 Greets all families timely (i.e., responds to all requests for a funeral as quickly as possible, i.e. within 48 hours), with compassion and empathy.

路聽聽聽聽聽聽聽 Oversees the planning of the liturgy, produces and prints Presider鈥檚 Books and worship aids accurately, and schedules ministers (i.e., deacon or priest) and musicians as needed.

路聽聽聽聽聽聽聽 Ensures that a process is in place for the timely receipt of payments for music director/musician, celebrants鈥 stipends, etc. Is responsible for making sure stipends are paid on time and accurately to all recipients.

路聽聽聽聽聽聽聽 Oversees the funeral volunteers and ensure they are given proper communication, guidance, support, formation, and resources. Responsible for recruiting new volunteers as needed.

路聽聽聽聽聽聽聽 Responsible reserving space in Sacred Space and Great Hall (i.e., receptions) as necessary through the parish scheduling software (eSpace).

路聽聽聽聽聽聽聽 Responsible for researching other parishes鈥 funeral practices periodically to determine best practices and new ideas.

路聽聽聽聽聽聽聽 Responsible for maintaining organized records of funerals in progress and responding to all inquiries in a timely manner, with professionalism and hospitality.

路聽聽聽聽聽聽聽 Responsible for overseeing Funeral Volunteer Team; recruiting new volunteers as necessary. Also responsible for investing in volunteers; providing resources such as spiritual guidance (i.e. periodic retreats), training, etc.

Quincea帽eras:

路聽聽聽聽聽聽聽 Meets with all families to help plan, including spiritual preparation, their daughter鈥檚 (family member鈥檚) celebration of the Quincea帽era.

路聽聽聽聽聽聽聽 Responsible for ensuring the scheduling of all clergy for Quincea帽era with families.

路聽聽聽聽聽聽聽 Responsible for collaborating with other Worship team members to ensure no scheduling conflicts arise with Quincea帽era and other liturgies in Sacred Spaces as well as other meeting spaces on campus (i.e., receptions in the Great Hall.)

路聽聽聽聽聽聽聽 Assists the Quincea帽era coordinator to ensure they are properly informed of all pertinent details for each Quincea帽era.

路聽聽聽聽聽聽聽 Ensures that a process is in place for timely receipt of payments for music director/musician, Quincea帽era coordinator, celebrants鈥 stipends, etc. Is responsible for making sure stipends are paid on time and accurately to all recipients.

路聽聽聽聽聽聽聽 Responsible for scheduling, registration, and communication of all details for the Quincea帽era preparation.

路聽聽聽聽聽聽聽 Responsible for creating a process and opportunities for families to engage with their faith and St. Francis post-

Quincea帽era.

路聽聽聽聽聽聽聽 Responsible for tracking all payments received and disbursed (i.e. the celebrants, musicians, etc.) as necessary.

路聽聽聽聽聽聽聽 Encourage that each young woman participating in the Quincea帽era is also participating in a valid Youth Ministry or Faith Formation program.

路聽聽聽聽聽聽聽 Responsible for maintaining organized records of Quincea帽eras in progress and responding to all inquiries in a timely manner, with professionalism and hospitality.

Baptisms:

路聽聽聽聽聽聽聽 Oversees (Supervised) Sacraments Coordinator as the primary lead for Infant Baptisms. Ensures baptism program and process is successful and supported.

路聽聽聽聽聽聽聽 Responsible for being cross-trained to understand the process for Infant Baptisms and is able to support as needed such as vacations, illness, etc.

路聽聽聽聽聽聽聽 Work with Sacraments Coordinator to recruit volunteers for Spanish and English baptisms to assist deacons during the celebration of the sacrament.

Liturgy Support:

路聽聽聽聽聽聽聽 All Soul鈥檚 Day/November: Collaborates with Liturgy Coordinator to plan for All Soul鈥檚 Day including providing detailed information to ensure that loved ones of the deceased are given ample opportunity to participate in All Soul鈥檚 Day and the November Book of Remembrance.

路聽聽聽聽聽聽聽 Works with the Liturgy staff within the Worship Team to support needs especially during peak times (e.g., Lent, Easter, Advent).

路聽聽聽聽聽聽聽 Attends weekly Liturgy team meetings in order to support Mass preparation and to ensure communication between Sacrament and Liturgy teams is accurate and timely.

路聽聽聽聽聽聽聽 Responsible for assisting Liturgy team with other duties as assigned based on demands and needs of the pastor and Liturgy Director. Examples include, but not limited to assisting with confessions and adoration set up.

路聽聽聽聽聽聽聽 Other duties as assigned by the Pastor, Senior Director of Operations, or Liturgy Director.

Position Requirements

Knowledge, Skills and Abilities:

路聽聽聽聽聽聽聽 Possess a servant-leadership mindset.

路聽聽聽聽聽聽聽 Committed to building a team and workplace that is positive, healthy, friendly and joyful.

路聽聽聽聽聽聽聽 Maintains a positive, upbeat, self-starting, solutions-centered, can-do attitude.

路聽聽聽聽聽聽聽 A strong understanding of the importance of the parishioners and the community served by St. Francis of Assisi.

路聽聽聽聽聽聽聽 Ability to thrive with minimal supervision and is adept at problem solving.

路聽聽聽聽聽聽聽 Possess the ability to easily interact and relate with a wide assortment of personality types.

路聽聽聽聽聽聽聽 Has the ability to listen carefully and take direction well.

路聽聽聽聽聽聽聽 Must be able to take direction from Pastor and Senior Director of Operations.

路聽聽聽聽聽聽聽 Must be able to manage Sacraments Coordinator in a manner that is positive, collaborative, respectful and professional.

路聽聽聽聽聽聽聽 Must possess a truly authentic caring, nurturing spirit and personality.

路聽聽聽聽聽聽聽 Must possess a passion for evangelization and a tireless desire to spread the Gospel to current parishioners and non-parishioners with a desire to begin a faith journey.

路聽聽聽聽聽聽聽 Ability to manage time and prioritize accordingly.

路聽聽聽聽聽聽聽 Must be a Catholic in good standing.

路聽聽聽聽聽聽聽 Must be an excellent project manager.

路聽聽聽聽聽聽聽 Must be capable of building strong relationships with parishioners/volunteers and organizing volunteers to fulfill specific needs of the Parish campus and facilities.

路聽聽聽聽聽聽聽 The nature of this position requires a highly flexible schedule comprised of day, evening, and weekend hours.

路聽聽聽聽聽聽聽 Must support the vision and strategic direction of the Pastor.

Education and Experience:

路聽聽聽聽聽聽聽 Bachelors鈥 degree preferred.

路聽聽聽聽聽聽聽 Bilingual (Spanish) reading, writing, strongly preferred.

To apply for this job email your details to resume@stfoafrisco.org