General Summary of the Position

The Parish / School Business Manager is a leadership role in support of the pastor’s responsibilities to the parish and/or principal’s responsibilities to the school.  This role is to support the Pastor’s vision and assist him to carry out such vision for the wellbeing of the parish and the community. This leader is a steward of the physical, financial, and personnel resources of the parish.

Essential Duties and Responsibilities of the Position

The parish / school business manager either directly performs or is responsible for the supervision / management of personnel and/or volunteers directly performing duties in the following areas:

Functional Areas of Responsibility –

General Operations Management:

·         Support the Pastor’s vision and assist him to carry out such vision for the wellbeing of the parish and the community.

·         Maintain positive relationships and effective communication between parish / school community, various groups and outside authorities

·         Attend and present information at pastoral / school staff meetings, committee meetings and Parish / School Finance Council meetings

·         Attend diocesan administration meetings representing the parish / school and the pastor / principal.  Distribute and disseminate information obtained at these meetings to all parish / school personnel.

·         Consult with and advise pastor and/or principal on business and administrative matters that affect the parish and/or school

·         Direct the management of the parish / school office

·         Oversee the management of the parish / school records

·         Maintain all cemetery records if applicable

·         Coordinate parish casualty, property, and workers’ compensation insurance with the diocesan master insurance program

·         Direct or provide input into parish / school stewardship, development, and fundraising initiatives.

·         Oversee the management of parish/school information technology.

·         Participate in strategic planning and day-to-day execution of strategic goals/objectives.

·         Maintain familiarity with all applicable policies and procedures.

Finance and Accounting:

·         Maintain accuracy of all financial files and records, and establish a responsible cash flow management system

·         Prepare, administer, and review budget process in collaboration with finance and other commissions, subject to review and/or approval by Parish / School Finance Council and the Pastor / Principal.

·         Act as liaison between the parish / school and the diocese in financial matters

·         Maximize cash management resources

·         Coordinate and review parish / school based organizations’ funds

·         Maintain accurate accounting following generally accepted accounting principles

·         Ensure financial accountability and stewardship policies and procedures are implemented and maintained.

Human Resources:

·         Establish and maintain personnel performance evaluation process

·         Evaluate, hire, train, and coach direct reports

·         Administer salaries and benefits programs

·         In collaboration with the pastor / principal, establish and implement personnel policies

·         Establish and conduct employee training for all staff

·         Process new hire / termination paperwork

Facility and Asset Management:

·         Coordinate parish purchasing of supplies

·         Responsible for ensuring use of parish facilities by various groups complies with all applicable policies

·         Supervise any major construction, improvement or repair

·         Solicit and review bids and quotes and negotiate contracts

·         Establish and monitor preventative maintenance programs for all properties and vehicles

·         Establish emergency procedures for staff

·         Maintain security of property (keys, files, valuables, etc.)

Other Duties:

·         Functions as a resource and supporting team member for all Parish/School activities and events

·         Additional duties as assigned by Pastor / Principal

Position Requirements

Knowledge, Skills and Abilities:

· Thorough knowledge of accounting principles and practices
· Solid business operational experience
· Excellent interpersonal communication skills
· Supervisory and leadership experience
· Proven organizational skills including the ability to manage multiple tasks and projects simultaneously, meet deadlines and produce high quality results quickly
· Excellent computer skills: MS Office suite of products; internet applications; Quickbooks Accounting Software
· Good record-keeping skills
· Good facilitation skills
· Collaborative style that fosters workplace excellence and mutual staff support
· Highly motivated; able to work independently and as part of a team and with energy, optimism and persistence
· Ability to present oneself professionally
· Ability to maintain confidentiality
· Ability to prioritize and to be flexible
· Able to work frequent evenings and/or weekends and work an unpredictable schedule when necessary

Education and Experience:

· Bachelor’s Degree desired in Business, Finances or a closely related field
· 5 – 10 years of business experience, non-profit experience preferred.

Background Check:  This position requires a criminal background check and credit check.

Language requirements:  English and Spanish proficiency required.