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Saint Bernard of Clairvaux Catholic Church

General Summary of the Position

The Parish Business Operations Manager is a leadership role in support of the pastor’s responsibilities to the parish and/or principal鈥檚 responsibilities to the school. This leader is a steward of the Physical, Financial, and Human Resources of the parish.

Essential Duties and Responsibilities of the Position

The parish / school business operations manager either directly performs or is responsible for the supervision / management of personnel and/or volunteers directly performing duties in the following areas:

Functional Areas of Responsibility –

General Operations Management:

路聽聽聽聽聽聽聽聽 Maintain positive relationships and effective communication between parish / school community, various groups and outside authorities as appropriate

路聽聽聽聽聽聽聽聽 Great discipline and organization on a day-to-day and long-term basis.

路聽聽聽聽聽聽聽聽 Attend and present information at pastoral / school staff meetings, committee meetings and Parish / School Finance Council meetings

路聽聽聽聽聽聽聽聽 Attend diocesan administration meetings representing the parish / school and the pastor / principal.聽 Distribute and disseminate information obtained at these meetings to all parish / school personnel as appropriate

路聽聽聽聽聽聽聽聽 Consult with and advise pastor and/or principal on business and administrative matters that affect the parish and/or school

路聽聽聽聽聽聽聽聽 Direct the management of the parish / school office

路聽聽聽聽聽聽聽聽 Oversee the management of the parish / school records

路聽聽聽聽聽聽聽聽 Coordinate parish casualty, property, and workers’ compensation insurance with the diocesan master insurance program

路聽聽聽聽聽聽聽聽 Direct or provide input into parish / school stewardship, development, and fundraising initiatives.

路聽聽聽聽聽聽聽聽 Oversee the management of parish/school information technology.

路聽聽聽聽聽聽聽聽 Participate in strategic planning and day-to-day execution of strategic goals/objectives.

路聽聽聽聽聽聽聽聽 Maintain familiarity with all applicable policies and procedures.

Finance and Accounting:

路聽聽聽聽聽聽聽聽 Maintain accuracy of all financial files and records, and establish a responsible cash flow management system

路聽聽聽聽聽聽聽聽 Facilitate the external annual AUP or audit: implement suggested recommendations

路聽聽聽聽聽聽聽聽 Prepare, administer, and review budget process in collaboration with finance and subject to review and/or approval by Parish / School Finance Council and the Pastor / Principal.

路聽聽聽聽聽聽聽聽 Act as liaison between the parish / school and the diocese in financial matters

路聽聽聽聽聽聽聽聽 Maximize cash management resources

路聽聽聽聽聽聽聽聽 Coordinate and review parish / school-based organizations’ funds

路聽聽聽聽聽聽聽聽 Maintain accurate accounting following generally accepted accounting principles

路聽聽聽聽聽聽聽聽 Ensure financial accountability and stewardship policies and procedures are implemented and maintained.


Human Resources:

Act as Human Resources Manager for local site to include but not limited to:

路聽聽聽聽聽聽聽聽 Establish and maintain performance evaluation process

路聽聽聽聽聽聽聽聽 Evaluate, hire, train, and coach direct reports

路聽聽聽聽聽聽聽聽 Administer salary administration program within the budget guidelines of the location as well as administer the benefits programs

路聽聽聽聽聽聽聽聽 Administer corrective actions as necessary

路聽聽聽聽聽聽聽聽 In collaboration with the pastor / principal, establish and implement Human Resources policies/procedures

路聽聽聽聽聽聽聽聽 Establish and conduct employee training for all staff

路聽聽聽聽聽聽聽聽 Administer all local and some Diocesan Human Resources processes

路聽聽聽聽聽聽聽聽 Train employee base on the utilization of the ExponentHR system

路聽聽聽聽聽聽聽聽 Work with Diocesan Human Resources department to implement overarching Diocesan programs


Facility and Asset Management:

路聽聽聽聽聽聽聽聽 Coordinate parish purchasing of supplies:

路聽聽聽聽聽聽聽聽 Responsible for ensuring use of parish facilities by various groups complies with all applicable policies

路聽聽聽聽聽聽聽聽 Supervise any major construction, improvement or repair

路聽聽聽聽聽聽聽聽 Solicit and review bids and quotes and negotiate contracts

路聽聽聽聽聽聽聽聽 Establish and monitor preventative maintenance programs for all properties and vehicles

路聽聽聽聽聽聽聽聽 Establish emergency procedures for staff

路聽聽聽聽聽聽聽聽 Maintain security of property (keys, files, valuables, etc.)


Other Duties:

路聽聽聽聽聽聽聽聽 Functions as a resource and supporting team member for all Parish activities and events

路聽聽聽聽聽聽聽聽 Additional duties as assigned by Pastor


Position Requirements

Knowledge, Skills and Abilities:

– Thorough knowledge of accounting principles and practices
– Solid business operational experience
– Solid practical Human Resources experience
– Excellent interpersonal communication skills
– Supervisory and leadership experience
– Proven organizational skills including the ability to manage multiple tasks and projects simultaneously, meet deadlines and produce high quality results quickly
– Excellent computer skills: MS Office suite of products; internet applications; QuickBooks Accounting Software
– Good record-keeping skills
– Good facilitation skills
– Collaborative style that fosters workplace excellence and mutual staff support
– Highly motivated; able to work independently and as part of a team and with energy, optimism and persistence
– Ability to present oneself professionally
– Ability to maintain confidentiality
– Ability to prioritize and to be flexible
– Able to work frequent evenings and/or weekends and work an unpredictable schedule when necessary

Education and Experience:

– Bachelor鈥檚 Degree desired in Business or a closely related field
– 5 鈥 10 years of business experience, non-profit experience preferred.

Special Requirements:

– Practicing Catholic with thorough knowledge and understanding of Catholic teachings, required.
– Docility to the Pastor: ability to recognize the pastor and vicar as the ultimate leader.
– Background Check: This position requires a criminal background check and credit check.
– English proficiency required.聽 Bilingual English/Spanish preferred.

Physical Requirements Specific to the Job:

路聽聽聽聽聽聽聽聽 Indicate N/A


This job description is not intended to be an exhaustive list of the duties and responsibilities of the position. The duties and responsibilities of the position may be changed at the sole discretion of the Saint Bernard of Clairvaux Catholic Church.


The Saint Bernard of Clairvaux Catholic Church reserves the right to modify this job description without notice to the employee. This job description is not a contract and does not alter the employee鈥檚 at-will employment status.





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