General Summary of the Position

The Parish Business Operations Manager is a leadership role in support of the pastor’s responsibilities to the parish. This leader is a steward of the Physical, Financial, and Human Resources of the parish.

Essential Duties and Responsibilities of the Position

The parish business operations manager either directly performs or is responsible for the supervision / management of personnel and/or volunteers directly performing duties in the following areas:

Functional Areas of Responsibility –

General Operations Management:

·       Maintain positive relationships and effective communication between parish community, various groups and outside authorities as appropriate

·       Attend and present information at pastoral staff meetings, committee meetings and Parish / School Finance Council meetings

·       Attend diocesan administration meetings representing the parish and the pastor. Distribute and disseminate information obtained at these meetings to all parish personnel as appropriate

·       Consult with and advise pastor on business and administrative matters that affect the parish

·       Direct the management of the parish office

·       Oversee the management of the parish / school records

·       Coordinate parish casualty, property, and workers’ compensation insurance with the diocesan master insurance program

·       Direct or provide input into parish stewardship, development, and fundraising initiatives.

·       Oversee the management of parish information technology.

·       Participate in strategic planning and day-to-day execution of strategic goals/objectives.

·       Maintain familiarity with all applicable policies and procedures.

Finance and Accounting:

·       Maintain accuracy of all financial files and records, and establish a responsible cash flow management system

·       Facilitate the external annual AUP or audit: implement suggested recommendations

·       Prepare, administer, and review budget process in collaboration with finance and subject to review and/or approval by Parish Finance Council and the Pastor

·       Act as liaison between the parish and the diocese in financial matters

·       Maximize cash management resources

·       Coordinate and review parish-based organizations’ funds

·       Maintain accurate accounting following generally accepted accounting principles

·       Ensure financial accountability and stewardship policies and procedures are implemented and maintained.

Human Resources:

Act as Human Resources Manager for local site to include but not limited to:

·       Establish and maintain performance evaluation process

·       Evaluate, hire, train, and coach direct reports

·       Administer salary administration program within the budget guidelines of the location as well as administer the benefits programs

·       Administer corrective actions as necessary

·       In collaboration with the pastor establish and implement Human Resources policies/procedures

·       Establish and conduct employee training for all staff

·       Administer all local and some Diocesan Human Resources processes

·       Train employee base on the utilization of the ExponentHR system

·       Work with Diocesan Human Resources department to implement overarching Diocesan programs

Facility and Asset Management:

·       Coordinate parish purchasing of supplies

·       Responsible for ensuring use of parish facilities by various groups complies with all applicable policies

·       Supervise any major construction, improvement or repair

·       Solicit and review bids and quotes and negotiate contracts

·       Establish and monitor preventative maintenance programs for all properties and vehicles

·       Establish emergency procedures for staff

·       Maintain security of property (keys, files, valuables, etc.)

 

Other Duties:

·       Functions as a resource and supporting team member for all Parish activities and events

·       Additional duties as assigned by Pastor

Position Requirements

Knowledge, Skills and Abilities:

– Thorough knowledge of accounting principles and practices
– Solid business operational experience
– Solid practical Human Resources experience
– Excellent interpersonal communication skills
– Supervisory and leadership experience
– Proven organizational skills including the ability to manage multiple tasks and projects simultaneously, meet deadlines and produce high quality results quickly
– Excellent computer skills: MS Office suite of products; internet applications; QuickBooks Accounting Software
– Good record-keeping skills
– Good facilitation skills
– Collaborative style that fosters workplace excellence and mutual staff support
– Highly motivated; able to work independently and as part of a team and with energy, optimism and persistence
– Ability to present oneself professionally
– Ability to maintain confidentiality
– Ability to prioritize and to be flexible
– Able to work frequent evenings and/or weekends and work an unpredictable schedule when necessary
Education and Experience:

– Bachelor’s Degree desired in Business or a closely related field
– 5 – 10 years of business experience, non-profit experience preferred.
Special Requirements:

– Practicing Catholic with thorough knowledge and understanding of Catholic teachings, required.
– Background Check: This position requires a criminal background check and credit check.
– English proficiency required.  Bilingual English/Spanish preferred.

Physical Requirements Specific to the Job:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee is regularly required to sit, use hands, talk, and hear. The employee frequently is required to walk and reach with hands and arms. The employee is occasionally required to stand. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

Disclaimer

This job description is not intended to be an exhaustive list of the duties and responsibilities of the position. The duties and responsibilities of the position may be changed at the sole discretion of the Holy Family of Nazareth Catholic Parish.

The Holy Family of Nazareth Catholic Parish reserves the right to modify this job description without notice to the employee. This job description is not a contract and does not alter the employee’s at-will employment status.

Contact Person:

Submit resume to Carol Barber (parish secretary) by email attachment: [email protected].

(Include a cover letter and salary expectations).