General Summary of the Position

The Business Manager is a leadership role in support of the pastor’s responsibilities to the parish and/or principal’s responsibilities to the school. This leader is a steward of the physical, financial, and personnel resources of the parish.

 

Essential Duties and Responsibilities of the Position

The parish / school business manager either directly performs or is responsible for the supervision / management of personnel and/or volunteers directly performing duties in the following areas:

 

Functional Areas of Responsibility –

General Operations Management:

·       Maintain positive relationships and effective communication between parish / school community, various groups and outside authorities

·       Attend and present information at pastoral / school staff meetings, committee meetings and Parish / School Finance Council meetings

·       Attend diocesan administration meetings representing the parish / school and the pastor / principal.  Distribute and disseminate information obtained at these meetings to all parish / school personnel.

·       Consult with and advise pastor and/or principal on business and administrative matters that affect the parish and/or school

·       Direct the management of the parish / school office

·       Oversee the management of the parish / school records

·       Maintain all cemetery records if applicable

·       Coordinate parish casualty, property, and workers’ compensation insurance with the diocesan master insurance program

·       Direct or provide input into parish / school stewardship, development, and fundraising initiatives.

·       Oversee the management of parish/school information technology.

·       Participate in strategic planning and day-to-day execution of strategic goals/objectives.

·       Maintain familiarity with all applicable policies and procedures.

 

Finance and Accounting:

·       Maintain accuracy of all financial files and records, and establish a responsible cash flow management system

·       Prepare, administer, and review budget process in collaboration with finance and other commissions, subject to review and/or approval by Parish / School Finance Council and the Pastor / Principal.

·       Act as liaison between the parish / school and the diocese in financial matters

·       Maximize cash management resources

·       Coordinate and review parish / school-based organizations’ funds

·       Maintain accurate accounting following generally accepted accounting principles

·       Ensure financial accountability and stewardship policies and procedures are implemented and maintained.

 

Human Resources:

·       Establish and maintain personnel performance evaluation process

·       Evaluate, hire, train, and coach direct reports

·       Administer salaries and benefits programs

·       In collaboration with the pastor / principal, establish and implement personnel policies

·       Establish and conduct employee training for all staff

·       Process new hire / termination paperwork

 

Facility and Asset Management:

·       Coordinate parish purchasing of supplies

·       Responsible for ensuring use of parish facilities by various groups complies with all applicable policies

·       Supervise any major construction, improvement or repair

·       Solicit and review bids and quotes and negotiate contracts

·       Establish and monitor preventative maintenance programs for all properties and vehicles

·       Establish emergency procedures for staff

·       Maintain security of property (keys, files, valuables, etc.)

 

Other Duties:

·       Functions as a resource and supporting team member for all Parish/School activities and events

·       Additional duties as assigned by Pastor / Principal

 

Position Requirements

– Knowledge, Skills and Abilities:

– Thorough knowledge of accounting principles and practices

– Solid business operational experience

– Excellent interpersonal communication skills

– Supervisory and leadership experience

– Proven organizational skills including the ability to manage multiple tasks and projects simultaneously, meet deadlines and produce high quality results quickly

– Excellent computer skills: MS Office suite of products; internet applications; QuickBooks Accounting Software

– Good record-keeping skills

– Good facilitation skills

– Collaborative style that fosters workplace excellence and mutual staff support

– Highly motivated; able to work independently and as part of a team and with energy, optimism and persistence

– Ability to present oneself professionally

– Ability to maintain confidentiality

Ability to prioritize and to be flexible

Able to work frequent evenings and/or weekends and work an unpredictable schedule when necessary

 

Education and Experience:

– Bachelor’s Degree desired in Business or a closely related field
– 5 – 10 years of business experience, non-profit experience preferred.

 

Background Check:  This position requires a criminal background check and credit check.

Language requirements:  English proficiency required.  Bilingual English/Spanish preferred.